Apple Keynote User's Manual

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Apple Keynote Software PDF Operation & user’s manual

  • Model: Keynote
  • Brand: Apple
  • Type: Operation & user’s manual
  • Category: Software
  • File Size: (7.96 Mb)
  • No. of pages: 100
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1 Page 1 of Apple Keynote Operation & user’s manual

Apple Keynote Operation & user’s manual Keynote User’s Guide Boom Cover for PDF 11/21/02 3:37 PM Page 1 (...)

2 Page 2 of Apple Keynote Operation & user’s manual

Apple Keynote Manual Keynote User’s Guide (...)

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Keynote K Apple Computer, Inc. © 2003 Apple Computer, Inc. All rights reserved. Under the copyright laws, this manual may not be copied, in whole or in part, without the written consent of Apple. Your rights to the software are governed by the accompanying software license agreement. The Apple logo is a trademark of Apple Computer, Inc., registered in the U.S. and other countries. Use of the “keyboard” Apple logo (Option-Shift (...)

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Keynote 3 Contents 1 Welcome to Keynote 7 The Power of Keynote 7 Keynote’s Features at a Glance 8 Quality and Flexibility 8 Tools for Making Your Point 9 Ease of Use Features 10 Installing Keynote 11 Learning to Use Keynote 11 User’s Guide 11 Onscreen Help 11 Sample Document 11 Quick Reference Card 11 Web Resources 11 Technical Support 12 The Keynote Window 12 Slide Can (...)

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Apple Keynote Operation & user’s manual 4 Contents Importing a PowerPoint or AppleWorks Presentation 20 Step 2: Design your slides using master slides 20 Using Master Slides 21 Adding Text 22 Adding Graphics 23 Using Alignment Guides and Rulers 23 Using the Sample Document and Image Library 25 Step 3: Organize your slides 26 Navigator View Versus Outline View 26 Grouping Slides 26 Saving Your Work 27 Step 4: (...)

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Apple Keynote Operation & user’s manual Contents 5 Filling an Object With an Image 48 Changing the Line Style 50 Adding Shadows 51 Adjusting Opacity 52 Changing the Orientation 52 Adjusting Size and Position 53 5 Creating Tables 55 Adding a Table 55 Filling Table Cells 56 Selecting Table Cells 56 Formatting Tables 57 Formatting Rows and Columns 57 Aligning Text in a Table Cell 58 Formatting Cell Borders 59 Ad (...)

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Apple Keynote Manual 6 Contents 8 Viewing Your Slideshow 79 Full-Screen Presentations 79 Viewing on Your Display 79 Viewing on a Projector or Second Display 79 Changing the Presentation Slide Size 82 Printing 82 Printing Slides and Notes 82 Printing Outline View 83 Exporting to Other Viewing Formats 84 PDF Files 84 QuickTime 84 PowerPoint 85 9 Designing Your Own Master Slides and Themes 87 Mo (...)

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Apple Keynote Manual 7 CHAPTER 1 1 Welcome to Keynote Keynote is a robust tool for creating professional-quality presentations. Taking advantage of the superior graphics capabilities of Mac OS X, Keynote brings your presentations to life with crisp graphics and sleek text. Keynote’s powerful and simple tools make it easy to build dynamic, media-rich presentations. Use the handsome and versatile themes that come with Keynote to create pe (...)

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Apple Keynote Software Manual 8 Chapter 1 Keynote’s Features at a Glance Quality and Flexibility Keynote lets you add most standard file types to your presentation—including PDF, GIF, TIFF, JPEG, PICT, and QuickTime—with drag-and-drop ease, and flawlessly displays crisp graphics, smoothed text, and different levels of transparency. Set off your points with formatted text or image bullets. Add shadows and transparency to your images to create (...)

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Apple Keynote Software Manual Welcome to Keynote 9 Tools for Making Your Point Keynote gives you elegant charts, stylish tables, and animated object builds to display information in effective ways. Formatting charts, tables, text, graphics, and more is a snap with the inspectors. In the Chart Inspector, choose from eight different chart types, including pie charts, bar charts, and line charts. Use the slide navigator to see your entire slideshow at a (...)

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Apple Keynote Software Manual 10 Chapter 1 Ease of Use Features Keynote’s theme-based designs let you create inventive presentations in a snap, and the alignment guides and slide navigator make it simple to keep your presentation organized. Animate your slides with object builds, which draw your tables or other items onto the slide as you talk through them. Live feedback when dragging objects makes it easy to resize and place graphics. Use outline (...)

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Keynote Welcome to Keynote 11 Installing Keynote To install Keynote: • Insert the Keynote disc in your computer’s optical drive, and then double-click the installation icon. Learning to Use Keynote To get the most from Keynote, consult these resources: User’s Guide This guide describes the features of Keynote and shows you how to use it. A full-color, PDF file of this guide can also be found at www.apple.com/support (...)

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Keynote 12 Chapter 1 To find out about Keynote products and get up-to-date information: m Choose Help > “Keynote on the Web.” Technical Support A variety of support options are available to Keynote users. For more information, see the AppleCare Software Service and Support Guide that comes with your Keynote documentation or visit www.apple.com/support on the web. The Keynote Window The Keynote window contains three (...)

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Apple Keynote Software Manual Welcome to Keynote 13 Slide Canvas The slide canvas is where you design each slide. You can easily drag graphics files, movie files, and even sound files to the canvas to add them to your slideshow. You create a slideshow using a theme , which lets you work with a family of master slides to create a handsome and cohesive look throughout your presentation. Different master slides within each theme make it easy to ad (...)

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Apple Keynote Operation & user’s manual 14 Chapter 1 You can also drag the bar at the top of the navigator view to see the master slides. Use the master slides to design your own themes and master slide layouts. For information about designing your own themes and master slide layouts, see Chapter 9, “Designing Your Own Master Slides and Themes.” To indent slides: 1 In navigator view, select the slide you want to indent. To select multiple slides, hold do (...)

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Keynote Welcome to Keynote 15 To show or hide a group of slides: m Click the disclosure triangle to the left of the first slide in the group. To skip or include selected slides when you play your slideshow: m Choose Slide > Skip Slide to skip a slide. m Choose Slide > Don’t Skip Slide to include a skipped slide. Outline View Outline view shows the text content of each slide in your slideshow. This view may be mo (...)

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Apple Keynote Manual 16 Chapter 1 To show outline view: Choose View > Outline (or click View and choose Outline in the toolbar). To add more bulleted points to a slide in outline view: 1 Select the slide in the slide organizer. 2 Select the bulleted line just above where you want to add new bulleted points. 3 Press the Return key to insert a new line and type your text. To select bulleted text in outline view: m Click a bul (...)

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Keynote Welcome to Keynote 17 Notes Field The notes field is an area in which you can type or view notes for each slide. These notes are not visible in the slideshow presentation but they can be viewed on an alternate display or printed as a talking aid to use during your slideshow presentation. To see the notes field: m Choose View > Show Notes (or click View in the toolbar and choose Show Notes from the pop-up menu). To (...)

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Apple Keynote Software Manual 18 Chapter 1 Keynote Tools Inspector Window The Inspector window makes it easy to format your slides as you work. Most elements of your slideshow are formatted using the eight panes of the Inspector window. To open the Inspector window: m Choose View > Show Inspector (or click Inspector in the toolbar). You can have several inspectors open at once to facilitate your working style. To open more Inspector windows: (...)

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Apple Keynote Operation & user’s manual 19 CHAPTER 2 2 Creating a Presentation Keynote takes advantage of all the powerful graphics capabilities of Mac OS X, so you can design stunning and highly visual presentations. This chapter outlines the basic tasks and steps you might go through to complete a professional-quality slide presentation. Keynote Documents When you create a slide presentation in Keynote, you create a Keynote document. The entire slideshow, including (...)

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Keynote 20 Chapter 2 To apply a theme to your slide presentation: 1 If the theme selection dialog does not appear when you first open Keynote, choose File > Choose Theme (or click Themes in the toolbar). 2 Select a theme in the theme selection dialog. 3 Choose a screen resolution from the pop-up menu labeled “Choose presentation size.” Most projectors work best with slides at the 800 x 600 size. Newer ones may be able to display s (...)

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Keynote Creating a Presentation 21 To add more slides: m Choose Slide > New Slide (or click New in the toolbar). A new slide appears in the slide organizer. Select a slide in the slide organizer to work on it. As you work, you’ll want to use different slide layouts to place your text and graphics on individual slides. Master slides provide the layouts you are most likely to need. Using Master Slides Each Keynote theme includes a family (...)

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Apple Keynote Operation & user’s manual 22 Chapter 2 Adding Text Depending on which master slide you use, you may see text boxes for title text or body text. Title text is generally large. Body text is generally bulleted text, although some master slides offer non-bulleted body text. Choose a master slide with the combination of title text and body text that best suits the slide’s content. To add title text to a slide: m Double-click in a title text box in the slide c (...)

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Apple Keynote Manual Creating a Presentation 23 To open the Inspector window: m Choose View > Show Inspector (or click Inspector in the toolbar). Adding Graphics To add a graphic to a slide: m Drag the graphic file from the Finder to the slide canvas or choose Edit > Place > Choose and select the graphic file in the navigation dialog, and then click Place. You can also drag a graphic file directly from the Finder to the slide organizer to aut (...)

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Apple Keynote Manual 24 Chapter 2 2 Choose Pixels, Centimeters, Inches, or Percentage from the Ruler Units pop-up menu. To place the ruler’s horizontal origin point at the left edge of the slide: m In Keynote Preferences, deselect the checkbox labeled “Place origin at center of ruler.” After you’ve placed graphics exactly where you want them on the slide, you can lock them to the slide canvas to prevent them from being accidentally moved as you (...)

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Apple Keynote Operation & user’s manual Creating a Presentation 25 To change the behavior of alignment guides and size and position tags: 1 Choose Keynote > Preferences. 2 Deselect the checkbox labeled “Show size and position when moving objects” to hide the size and position tags. 3 Deselect the checkbox labeled “Show guides at object center” to turn off the guides that appear when the center of the moving object aligns with another object or the center of the (...)

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Apple Keynote Operation & user’s manual 26 Chapter 2 Step 3: Organize your slides Change the order of slides in your presentation by dragging them to the place you want in the slide organizer. Navigator View Versus Outline View Keynote provides two ways to view the overall organization of your slideshow, depending on how you work best. In navigator view, the slide organizer shows each slide as a thumbnail image. The thumbnails provide a graphical view of the contents of (...)

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Apple Keynote Software Manual Creating a Presentation 27 To delete a slide: m Select the slide in the slide organizer and press the Delete key. To move a group of slides: m Select the first slide in the group and drag the group to a new location in the slide organizer. A blue triangle appears above the slides to show where they will be placed. For more details about working in navigator view or outline view, see “Navigator View” on page 13 and “Outline Vi (...)

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Keynote 28 Chapter 2 2 Select the checkbox labeled “Backup previous version when saving.” 3 Choose File > Save. Each time you save your document with this preference selected, the current version of the document (including your changes) appears. In the same folder, another file with the word “backup” appended to the filename appears. The backup file does not include any changes you made since you last saved the document. (Th (...)

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Apple Keynote Software Manual 29 CHAPTER 3 3 Working With Text, Graphics, and Other Media In the Keynote slide canvas you can easily manipulate text, graphics, and other types of media all in the same workspace. Placing and editing text in Keynote is as easy as working in any text editor. Manipulating graphics, sound, and movie files is just as simple. This chapter describes in detail how to add different media elements to your slides. Editing (...)

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Apple Keynote Operation & user’s manual 30 Chapter 3 3 Click outside the text box when you’re finished typing, or press Command-Return to stop editing text and select the text box. Selection handles appear on the sides of the text box. 4 Drag the selection handles to make the text box wider or more narrow. Note: Free text boxes automatically grow or shrink vertically to accommodate the length of your text. You cannot make them taller by dragging. If you want to make (...)

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Apple Keynote Manual Working With Text, Graphics, and Other Media 31 Using the Text Inspector In the Text Inspector, you can adjust all basic text properties in your slides. Use it to change the color, alignment, and spacing of selected text. If you select bulleted text, you can also change the bullet style. To open the Text Inspector: m Choose View > Show Inspector (or click Inspector in the toolbar) and click the Text button. To change text color: (...)

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Keynote 32 Chapter 3 To adjust the character spacing: 1 Select the text you want to change. 2 In the Text Inspector, use the Character slider to change the space between the characters. Dragging the slider to the left brings the letters closer together; dragging it to the right moves them farther apart. To adjust the spacing between lines of bulleted text: 1 Select the bulleted text you want to change. 2 In the Text Inspector, drag the Bul (...)

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Apple Keynote Manual Working With Text, Graphics, and Other Media 33 If you choose Text Bullet, type the character or characters you want to use in the field below the pop-up menu. (You can use any keyboard characters.) After typing your bullet character, press Return. Click the color well and select a color for the bullet. Then set the bullet size and vertical alignment using the fields on the right. If you choose Number, you can choose from a varie (...)

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Keynote 34 Chapter 3 Setting Text Tabs All text boxes have default tabs already set. You can see the tab stops on the horizontal ruler when you choose View > Show Rulers and select some text on a slide. By changing the tabs, you can indent bulleted text as deeply as you want. You can also format paragraph text in free text boxes with your preferred tab stops. To change tabs: 1 Select the text you want to adjust. 2 On the horizontal rule (...)

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Apple Keynote Manual Working With Text, Graphics, and Other Media 35 To reset the slide with theme default styles: m Choose Format > Reapply Master to Selection. After you’ve set your preferred styles throughout your Keynote document, you may choose to change the entire document to another theme. Normally, when you apply a new theme, all styles are reset to the theme defaults. You can retain your changes when you apply a new theme by making a sele (...)

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Apple Keynote Operation & user’s manual 36 Chapter 3 Adding Pictures From iPhoto You can drag images directly from your iPhoto library. To add an image from iPhoto: 1 Open iPhoto. 2 Find the photo you want to add to your slideshow. 3 Drag the photo from the iPhoto library to the place where you want it to appear on your slide. Adding Other External Graphics You can easily add graphic files that have been created in other applications to your Keynote slides. To add a gra (...)

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Apple Keynote Manual Working With Text, Graphics, and Other Media 37 4 Select the “Save as File” checkbox. 5 Choose PDF from the Format pop-up menu. 6 Click Save As PDF. 7 Type a name for the PDF file and select a location in the Save dialog, and then click Save. Working With Photo Cutouts (or Alpha-Channel Graphics) An alpha channel is an area of transparency within a graphic file. Alpha channels can be used to create transparency around irregular (...)

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Apple Keynote Manual 38 Chapter 3 To place an image behind a photo cutout window or mask in a Keynote theme: 1 Drag your own image from the Finder to the slide canvas and place it carefully so that it covers the cutout window. 2 Choose Arrange > Send to Back (or click Back in the toolbar) to place the new image at the bottom level of the slide canvas, behind the window frame. 3 Click the image behind the window to select it and drag to adjust its ex (...)

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Apple Keynote Manual Working With Text, Graphics, and Other Media 39 2 In the Inspector window, click Slide to open the Slide Inspector. 3 Choose a background type from the Background pop-up menu. m Choose Image Fill to place your own image as a background. Select an image and click Choose. m Choose Color Fill to give the background a single, solid color. Then click the color well and choose a color in the Colors window. m Choose Gradient Fill to color (...)

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Keynote 40 Chapter 3 You can also apply a new master slide layout by clicking the Masters button in the toolbar and choosing a master slide from the pop-up menu. If none of the available master slide layouts meet your needs, you can apply a blank master to the current slide and then place title and body text boxes on it, positioning them as you prefer on the slide canvas. To place a title or body text box on the slide canvas: m Select the (...)

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Keynote Working With Text, Graphics, and Other Media 41 2 Place the pointer somewhere towards the center of the object and drag the object to a new location. Avoid dragging the object by the selection handles because you may inadvertently resize the object. To rotate an object: 1 Select an object to make the selection handles appear. 2 Hold down the Command key and move the pointer toward the selection handles. The pointer changes to a cur (...)

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Keynote 42 Chapter 3 Once you have added a sound file to your slideshow, it remains external to your Keynote document. This means that if you transfer your slideshow to another computer or disk without also transferring the sound file, the sound will be lost from the slideshow. To prevent this, add the file to the slideshow document when you save. To include a sound file as part of your Keynote document: 1 Choose File > Save As. 2 S (...)

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Apple Keynote Software Manual Working With Text, Graphics, and Other Media 43 Adding a Movie or Animation You can include movies within your slide presentation. You can place movies anywhere on a slide so that they play within the visual context of the slide on which they appear. To add a movie to a slide: m Drag the movie file from the Finder to the slide canvas where you want it to appear, or choose Edit > Place > Choose to browse for the movie file us (...)

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Apple Keynote Software Manual 44 Chapter 3 You can also choose which frame of a movie appears as the first, still frame until you begin playing the movie. This is called the poster frame. To set the movie poster frame: m In the Media Inspector, drag the Poster Frame slider until the movie displays the image you want. (...)

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Apple Keynote Manual 45 CHAPTER 4 4 Changing Object Properties If you really want to take your creativity to the next level, Keynote is the tool for you. With the design support of Keynote’s themes and the robust graphics of Mac OS X, you can get just as much flexibility as you want to work with. This chapter describes more advanced features for manipulating graphics and other objects in your presentation. You can directly manipulate object properti (...)

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Apple Keynote Software Manual 46 Chapter 4 To change the color of an object, you use the Graphic Inspector and the Colors window. To open the Graphic Inspector: m Choose View > Show Inspector (or click Inspector in the toolbar), and then click Graphic in the Inspector window. Filling an Object With Color Objects can be filled with solid color or a color gradient, in which two colors blend with each other. You can choose colors using the standard Mac OS X Co (...)

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Apple Keynote Software Manual Changing Object Properties 47 Color Gradients If you want to fill an object with a color gradient, select Gradient Fill from the pop-up menu, and then follow the steps listed above, making two separate color selections. For example, if you want the color of your object to blend from green into blue, select a shade of green for one color well, and a shade of blue for the other color well. You can also set the direction of the grad (...)

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Apple Keynote Manual 48 Chapter 4 You can use the color wheel in the Colors window to select colors. Your color selection appears in the box at the top of the Colors window. You can save that color selection for future use by placing it in the color palette. To open the color palette: m Drag the handle at the bottom of the Colors window. To save a color in the color palette: m Drag a color from the color box to the color palette. To apply your color se (...)

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Apple Keynote Manual Changing Object Properties 49 m Scale to Fit makes the image appear larger or smaller to fit into the object’s dimensions as well as possible. If the object has a different shape than the original image, parts of the image will not appear; blank space may also appear around the image. m Scale to Fill makes the image appear larger or smaller, sizing it to leave no space around the image, even if the object and image have differen (...)

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Apple Keynote Manual 50 Chapter 4 m Tile makes the image appear repeatedly inside the object, if the original image is smaller than the object. If the image is larger than the object, you will see only part of the image inside the object. Changing the Line Style For drawn objects, you can choose a style and color for the line that delineates the object (or the stroke). Or you can choose to have no line around the object. Line style and color are set (...)

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Keynote Changing Object Properties 51 Adding Shadows Shadows give your slide an appearance of depth. An object’s drop shadow is visible on any object behind it. You can create a variety of shadow effects, or remove the shadow from an object. To create or remove a shadow for an object: 1 Select the object you want to modify. 2 Select the Shadow checkbox in the Graphic Inspector to add a shadow to your object. Deselect the Shadow checkbox (...)

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Keynote 52 Chapter 4 Adjusting Opacity Object opacity can be used to create very interesting effects. When an object of low opacity is placed on top of another object, the object beneath remains visible. Depending on how high or low you set the opacity, the objects beneath can be highly visible, partly obscured, or completely blocked from view (at 100% opacity). You can change opacity settings for any visual object on the slide canvas, i (...)

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Apple Keynote Software Manual Changing Object Properties 53 To open the Metrics Inspector: m Choose View > Show Inspector (or click Inspector in the toolbar), and then click Metrics. To flip or rotate an object: 1 Select the object you want to rotate. 2 In the Metrics Inspector, use the Angle wheel to set the direction of the object, or click the horizontal or vertical Flip buttons to flip it horizontally or vertically. Adjusting Size and Position Use the Met (...)

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Apple Keynote Manual 54 Chapter 4 To return an image or movie to its original size: m Select the image or movie and click Original Size in the Metrics Inspector. To set the precise position of an object: 1 Select the object you want to position. 2 Enter X and Y values in the Position fields in the Metrics Inspector. The object is positioned with its upper-left corner at the specified coordinates. m The X value is measured from the left edge of the slid (...)

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Apple Keynote Manual 55 CHAPTER 5 5 Creating Tables Tables can be designed in a number of ways to visually compare sets of data or conceptual information. Although they present information systematically, they can be designed for visual appeal. In addition, you can make the table data appear dynamically on the screen in object builds, so you can build your points step by step. This chapter covers the basics of designing and filling tables on the slid (...)

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Apple Keynote Manual 56 Chapter 5 Filling Table Cells You can place text and graphics inside table cells. You enter text in a table cell by typing it. Graphics, however, must be placed. When an object is placed properly inside a table cell, it will move when the table is moved. To read about adding graphics or setting background colors inside table cells, see “Adding Graphics or Background Colors” on page 59. Selecting Table Cells You can apply gl (...)

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Apple Keynote Operation & user’s manual Creating Tables 57 To select a discontinuous group of table cells: m Hold down the Command key as you select cells. To switch the contents of two cells: m Select a single cell and drag it to another cell. The contents of the two cells are switched. To copy the contents of one cell into another: m Select a single cell and hold down the Option key as you drag it to another cell. Formatting Tables You can design tables in a variety of cr (...)

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Apple Keynote Software Manual 58 Chapter 5 Splitting cells divides each selected cell into two equal parts, horizontally (rows) or vertically (columns), depending on your choice. To merge table cells: 1 Select a group of two or more adjacent table cells. You must choose a rectangular set of cells. 2 In the Table Inspector, click Merge Cells. To split cells horizontally or vertically: 1 Select a table cell or cells. To split an entire row or column, select all th (...)

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Keynote Creating Tables 59 Formatting Cell Borders You can change the line thickness and color of cell borders. Or you can choose to hide the cell border for any given cell. To set line thickness: m Select a cell border or set of cell borders and type a value in the Cell Border field of the Table Inspector. To set line color: 1 Select a cell border or set of cell borders. 2 Click the Cell Border color well in the Table Inspector. The Color (...)

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Apple Keynote Manual 60 Chapter 5 2 In the Table Inspector, choose Image Fill from the Cell Background pop-up menu. An Open dialog appears. 3 Locate the image or movie you want to use in the Open dialog and click Open. 4 Scale the image to fill the cell the way you want by using the Scale pop-up menu. For more details about working with image fills, see “Filling an Object With an Image” on page 48. To add a background color or gradient fill to a (...)

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Apple Keynote Manual 61 CHAPTER 6 6 Creating Charts Use charts to display complex data visually. You can import data directly from your spreadsheet into Keynote’s Chart Data Editor to create and edit stunning charts right on the slide canvas. This chapter outlines the basics of placing and formatting a chart on a slide. Charts can also be made to appear one part at a time as you make your points during your slide presentation. To read about setting u (...)

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Keynote 62 Chapter 6 3 In the Chart Inspector, choose a chart style from the chart style pop-up menu. 4 Type your data into the Chart Data Editor, or copy and paste from a spreadsheet application. To resize the chart on the slide canvas: m Select the chart in the slide canvas and drag the selection handles. Editing Chart Data To edit chart data, open the Chart Data Editor and enter your data by typing it or copying and pasting from Excel, A (...)

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Keynote Creating Charts 63 2 Place the pointer over the right or left edge of the column. The pointer becomes a vertical line flanked by arrows pointing in opposite directions. 3 Drag the border to make the column wider or narrower. To add rows or columns in the Chart Data Editor: m Click Add Row or Add Column to place a row above the selected row or a column to the left of the selected column. If no row or column is selected, the new row (...)

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Apple Keynote Manual 64 Chapter 6 The illustration below shows how this data would appear when plotted as a column chart. In this chart, the data series are represented by rows in the Chart Data Editor. The data points are represented as a series of dark-colored bars and a series of light-colored bars. You can quickly transpose the data series and data sets in your charts by using the Plot Row vs. Column button in the Chart Inspector. The data sets con (...)

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Keynote Creating Charts 65 The illustration below shows how the same data shown earlier would appear in a column chart if you transposed the data sets and data series. For this chart, the data series are now represented by columns in the Chart Data Editor pictured on page 63. There are now four data series represented as four different-colored bars. In column charts and bar charts, a data series is represented by a series of bars in the sa (...)

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Apple Keynote Manual 66 Chapter 6 2 Select the Show Legend checkbox in the Chart Inspector to make the legend appear on the same slide as the chart. To hide the legend, deselect the Show Legend checkbox or select the legend and press Delete. 3 Select the legend and drag to reposition it on the slide canvas, or drag the selection handles to resize it. When a legend is placed on a slide, it behaves somewhat independently from the chart. You can format (...)

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Apple Keynote Software Manual Creating Charts 67 Adding Labels and Axis Markings Use the Axis pane in the Chart Inspector to format the grid and general look of the axes for bar charts, line charts, and area charts. You can set the range of values to be displayed along the value axis, the axis from which you read the data point values. For column charts (vertical bars), line charts, and area charts, the Y-axis is the value axis. For horizontal bar charts the X (...)

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Apple Keynote Manual 68 Chapter 6 Placing Grid Labels and Tick Marks The X-Axis and Y-Axis pop-up menus in the Axis pane of the Chart Inspector provide an array of options for placing tick marks and labels along the value axis or the series axis. These pop- up menus, pictured below, contain different options depending upon which kind of chart you have selected. For vertical bar charts (column charts), line charts, and area charts, the Y-axis is the val (...)

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Apple Keynote Operation & user’s manual Creating Charts 69 To display the minimum data value along the value axis: 1 Choose one of the major tick-mark display options from the X-Axis (series axis) pop-up menu (Major Tick Marks Inside/Centered/Outside). 2 Select Show Minimum Value. Formatting the Elements in a Data Series To show the values for each of the data points in a data series: 1 Select the chart or one element in a data series in the chart. For bar and column chart (...)

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Apple Keynote Software Manual 70 Chapter 6 m Press Command-A to select all the wedges. To show pie chart values as percentages of the whole: 1 Select the chart, then select the “Show value” checkbox in the Series pane of the Chart Inspector. 2 Select the checkbox labeled “Show pie values as percentages.” Use the Series tab of the Chart Inspector to show or hide pie chart series labels. You can also choose to display the data point valu (...)

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Keynote Creating Charts 71 You can separate any or all of the pie wedges. To separate pie wedges for shadowing: 1 Select the chart or individual pie wedges. 2 Choose Individual from the Shadow pop-up menu in the Series pane of the Chart Inspector. Layering the wedges for shadowing puts shadows on all of the pie wedges, rather than the entire pie as a whole. It also allows you to apply opacity to individually selected wedges. (...)

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Apple Keynote Manual 72 Chapter 6 Selecting the checkbox also allows you to apply opacity to each data series. If you deselect the checkbox, you can only adjust the opacity of all the elements on the chart together. To read about changing opacity of objects, see “Adjusting Opacity” on page 52. To adjust spacing between individual bars or data sets: 1 Select the chart. 2 In the Chart Inspector, type a percentage value in the “Gap between bars” (...)

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Apple Keynote Software Manual 73 CHAPTER 7 7 Slide Transitions and Object Builds Once you’ve designed and organized your slides, it’s time to put the whole presentation together with slide transitions and object builds that add motion and visual appeal to your slideshow. Add transitions to move smoothly from one slide to the next. Use object builds within each slide to animate how elements appear on the slide. Adding Transitions Between Slides Keynote gives (...)

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Apple Keynote Operation & user’s manual 74 Chapter 7 Slide transitions are set in the Slide Inspector. To add a transition from one slide to the next: 1 Choose View > Show Inspector (or click Inspector in the toolbar) to open the Inspector window. 2 In the Inspector window, click Slide to open the Slide Inspector. 3 Choose a transition style from the Transitions pop-up menu, shown below. 4 If applicable, choose a direction from the pop-up menu. 5 Drag the Speed slider (...)

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Keynote Slide Transitions and Object Builds 75 Slide transitions that you select in the Slide Inspector are applied only to the selected slide. To apply a transition to another slide, you must first select it and then repeat steps 1 through 5. Creating Object Builds To add visual interest to your slide presentation, you can create object builds on each slide. Object builds allow you to animate the elements on a single slide one at a time (...)

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Keynote 76 Chapter 7 6 Drag the Speed slider to the right to make the object appear more quickly during the build. Move the slider to the left to make the object appear more slowly. 7 Once you have selected a build style for each of the items on the slide that you want to animate, select each item again and assign it an order using the Order pop-up menu. When you play your presentation, objects will move onto the slide in the order you spe (...)

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Apple Keynote Manual Slide Transitions and Object Builds 77 Table Builds You create object builds for slides with tables just as you would create any other object builds. However, with tables, you have the option of animating the table itself. You can choose to make it enter the screen row by row, column by column, as individual cells, all at once, or in a variety of other ways. To set up a table build: 1 Select the table and assign it a build style, d (...)

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Apple Keynote Operation & user’s manual 78 Chapter 7 2 Choose a delivery style from the Delivery pop-up menu. m All At Once moves the whole chart as a single object. m Background First moves the chart axes onto the screen, followed by all the data elements at once (bars, lines, or area shapes). m By Series moves the chart axes onto the screen and then the data elements, one full series at a time. m By Set moves the chart axes onto the screen and then the data elements, o (...)

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Keynote 79 CHAPTER 8 8 Viewing Your Slideshow There are several ways you can share your Keynote presentation. You can view it from your computer on your own display or projected on a large screen. You can share it across platforms by exporting it as a QuickTime movie or even as a PowerPoint presentation. Finally, slides can be converted to PDF files for viewing or printing, or can be printed directly from Keynote in a variety of page lay (...)

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Apple Keynote Manual 80 Chapter 8 You can also choose to play the slideshow on both screens. This is called video mirroring. Note: Before you begin video mirroring or using a dual-monitor setup, attach the second display or projector according to the instructions that came with the display or projector, and the instructions that came with your computer (search online help for video mirroring, displays, or dual monitors). You will not be able to do th (...)

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Apple Keynote Software Manual Viewing Your Slideshow 81 Note: If there is no Arrange tab, then your system does not support a dual-monitor configuration. To play your slideshow on a dual-monitor system: 1 Choose Keynote > Preferences to open the Preferences window. 2 Select “Present on primary display” or “Present on secondary display” to specify on which screen you want to display the slideshow. The primary display is the one which shows the menu (...)

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Keynote 82 Chapter 8 Changing the Presentation Slide Size For the highest quality playback, your slide sizes should match the screen resolution of the display where the slideshow will be played. Most projectors work best with slides set at the 800 x 600 size; only newer projectors can display slides at a resolution of 1024 x 768. Most Keynote themes come optimized for either of these sizes. If your slide size is too large to fit the disp (...)

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Apple Keynote Manual Viewing Your Slideshow 83 2 Choose Keynote from the Copies & Pages pop-up menu. 3 Select the slide layout you want. m To print one full slide per page, select Slides. m To print one slide per page with the slide notes, select Slides With Notes. m To print four slides per page, with space for handwritten notes, select Producer Script. 4 Select the print formatting options that apply. m “Print dark backgrounds as white” reverses (...)

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Apple Keynote Manual 84 Chapter 8 Exporting to Other Viewing Formats Other viewing options allow you to share your presentation across different platforms. PDF Files Your slideshow can be converted to a PDF file, which can be viewed or printed in Adobe Acrobat Reader or any PDF viewer. To save your Keynote slides as PDFs, use the Keynote Export dialog. To create PDF files of your slides: 1 Choose File > Export 2 In the Export dialog, select PDF. 3 (...)

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Keynote Viewing Your Slideshow 85 m If you choose Interactive Movie, the viewer will be able to advance the slideshow by clicking Play in the QuickTime controls, clicking the mouse, or pressing the Space bar on the keyboard. m If you choose Self-Playing Movie, the viewer has no control over the speed at which the slideshow advances. You determine the speed of object builds and how long slides linger on the screen by typing values in the S (...)

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Apple Keynote Operation & user’s manual 87 CHAPTER 9 9 Designing Your Own Master Slides and Themes This chapter is for theme designers who want to use Keynote’s powerful graphics capabilities to design their own master slides and themes. Themes are predesigned sets of master slide layouts, backgrounds, charts, tables, and text styles that come with the Keynote application. Within each theme, master slides define the following slide attributes: m title and body text b (...)

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Apple Keynote Operation & user’s manual 88 Chapter 9 To open the master slide organizer: m Choose View > Show Master Slides (or click View in the toolbar and then choose Master Slides). An easy way to get a modified slide layout is to import a single slide or master slide from another slideshow into the current slideshow. To import a single slide or master slide: 1 Open the Keynote document that contains the slide you want. 2 Select the slide and drag it from the sou (...)

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Apple Keynote Software Manual Designing Your Own Master Slides and Themes 89 3 In the Inspector window, click Slide to open the Master Slide Inspector. (You must have a master slide selected to see the Master Slide Inspector.) Changing the Background One way to create groups of related slides within a slide presentation (for example, to set apart different topic areas of the presentation) is to incorporate a subtle, systematic difference in the background of ea (...)

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Apple Keynote Manual 90 Chapter 9 4 Add external objects to the slide as you need them. This can include movie files, sound files, or other graphic elements. Drag external files from the desktop to the master slide canvas and place them where you want. Note: Any graphics, movies, or sound files that you add to this master slide will appear in every slide based on this master. While working in the master slide, you can move any element from back t (...)

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Apple Keynote Operation & user’s manual Designing Your Own Master Slides and Themes 91 4 Drag to the right. A yellow alignment guide appears. Drag it to wherever you want on the slide canvas. 5 To create a horizontal alignment guide, place the pointer on the ruler at the top of the slide canvas and drag downward. Drag the alignment guide that appears to where you want it on the slide canvas. Designing Title and Body Text Layout and Styles Default styles for title and bod (...)

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Keynote 92 Chapter 9 c Drag the tab icon to the position where you want the bullet to indent. 3 To set the distance between the bullet and its associated text: a Select a bullet. b In the ruler at the top of the slide canvas, locate the rectangular tab icon that lines up with the text of the selected bullet. c Drag the icon to change the space between the bullet and its text. Applying Your Changes as You Work As you work on a master slide, (...)

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Keynote Designing Your Own Master Slides and Themes 93 Setting Default Styles for Free Text, Shapes, Tables, and Graphics Default attributes for free text boxes, shapes, tables, and graphics need not be set on the master slides. For these objects, create a sample slide in the slide organizer based on the master whose defaults you want to modify, place a free text box, shape, table, or graphic on it to set the attributes, and then use the (...)

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Apple Keynote Operation & user’s manual 94 Chapter 9 2 On the slide canvas, place a table. (To read about placing and formatting tables, see Chapter 5, “Creating Tables.”) 3 Select the table and set its attributes. 4 Size and place the table as you want it to appear on the slides. 5 Once you have formatted and positioned the table, define the new properties as the defaults by selecting each one and doing one of the following: m Choose Format > Define Defaults fo (...)

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Keynote Designing Your Own Master Slides and Themes 95 m Choose Format > Define Defaults for Master Slides > Set Size and Placement for All Charts for Current Master to mark this chart size and placement as the default for only the current master slide you are working on. m Choose Format > Define Defaults for Master Slides > Set Size and Placement for All Charts for All Masters to mark this chart size and placement as the def (...)

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Keynote 96 Chapter 9 Saving a Custom Theme If you have made modifications to master slides in any theme, and you want to use these modifications again in other slide presentations, you can save the modified theme as a custom theme. Once you save your custom theme, master slides with your modifications will be available in the theme selection dialog. You can then select the custom theme as you would select any theme in the dialog. To (...)

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Apple Keynote Software Manual Designing Your Own Master Slides and Themes 97 Creating a New Theme From Scratch If you want to create an entirely new theme that is not based on any of the existing Keynote themes, the easiest way is to start in a new Keynote document with only a single, blank master slide. Delete all the other slides in the theme. It may be helpful to keep the following tips in mind as you work: m Start with a new Keynote document on a blank mast (...)

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Keynote apple.com 034-2168-A Printed in U.S.A. Boom Cover for PDF 11/21/02 3:37 PM Page 2 (...)

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